This tool only shows the initial password assigned at import, or a new password generated by a reset performed here. It cannot show a password the student has since set themselves — if a student has changed their own password and is now locked out, use Reset Password to issue a new one.

Tick the students and send. Welcome emails go to SP-First Year learners only — returning learners are shown greyed out and can't be selected. A learner also needs a personal email and a password on record. The Welcome column shows who's already had it.

Tick the learners and send. Returning emails go to Returning learners with a Formal Offer and a personal email on record, sent to their personal email address. New learners, and anyone without a personal email, are shown greyed out. The Returning column shows who's already had it.

Upload images to get a public URL you can paste into other apps, emails or web pages. Anyone with the URL can view the image — don't upload anything sensitive.

The QR code and link for learners to download the SCL One app. Scanning sends iPhones to the App Store and Android phones to Google Play automatically.

Emails a daily alert (around 08:00) when any active centre is missing GPS coordinates or isn't categorised as Sport, Performing Arts or Core Skills. Only sends when at least one centre needs attention.

Reviewers only see enquiries, applications, events and student logins for the centres assigned to them here. A Reviewer with no sites assigned sees nothing. Admins, Users and Super Admins always see all sites and don't need assigning. Users appear here automatically after their first sign-in.

Checks the external services SCL One depends on. Live checks actually contact the service and prove the credential works right now (e.g. an expired admin sign-in secret shows here before it breaks login). Config checks confirm the settings are present and well-formed, without a paid call.

When enabled, a warning banner is shown to all learners every time they open the app. They must dismiss it before continuing.

Control which features are visible to learners in the app. Changes take effect the next time the app is opened.

CREATE STUDENT ACCOUNTS VISIBILITY

Controls who can see the "Create accounts in Entra" tool in Student Logins. Admins always have access.

Set the email addresses that receive notification emails from the platform.

Receives an email when a learner requests a call back from the app.

Receives a copy of each web enquiry form submission.

Receives an email when Azure Monitor detects the API is down.

Blind-copied on every welcome and returning email sent to students, so you can confirm they're going out correctly. Leave blank to send only to the student. Separate multiple addresses with commas.

Shown as a banner to a Reviewer who signs in with no sites assigned (in Site Access). Use it to tell them what to do — e.g. who to contact to get set up.

Optional. If set, the banner shows a 💬 Message on Teams button that opens a Teams chat to this person. Leave blank to hide the button.

Store the public download links for the iOS and Android apps. These will be used when sending installation links to learners.

The App Store link for the iOS app (apps.apple.com/…).

The Play Store link for the Android app (play.google.com/…).

Prompt learners to update the app. Use the version number as shown in the stores (e.g. 1.2.0). Leave a field blank to disable that prompt. The store links above are used for the update button.

Learners on an older version see a dismissible "update available" prompt.

Learners below this version are blocked until they update. Use sparingly.

The age range (in whole years, inclusive) an applicant must fall within to apply on the SCL One app. Anyone outside this range is blocked at the Personal Details step with an explanation. Age is worked out from their date of birth.

The order tabs appear in the top bar, for everyone. Use the arrows to move a tab up (left) or down (right). Tabs a role can't see are simply skipped.

The Application Offer stages, ordered from least progressed (top) to most progressed (bottom). When the same student (UPN) appears more than once in a Student Logins import, the row with the most progressed offer is imported and the rest are skipped. Add each offer value exactly as it appears in your export, then use the arrows to order them.

Configure which tabs each role can see. Super Admin always sees everything (including Settings). Settings is Super-Admin-only and Audit Log stays Admin-level. Workflows still needs admin-level access to work, so only grant it to Admins.

Control who can use specific buttons. Super Admin can always use them.

Define the statuses your team uses to track each learner. These appear as coloured badges in the applications list and can be assigned from the learner detail panel.

Decide how each Application Type is treated. New learners are eligible for welcome emails (they're getting their login details for the first time); Returning learners already have accounts and are never emailed login details. Types you haven't set default to Returning if the name contains "Progression", otherwise New.